Letter Of Inquiry is a letter of request, also known as a letter
of the candidate. Which will be sent to companies. Request letter is a letter
from a prospective buyer to the seller requesting information products offered.
With a quote from the seller then potential buyers will know the price and a
information of the items or services to be purchased. This is the purpose of
the prospective buyer a write request letter to the seller. When the
prospective buyer has to know the condition of an item or services following
the price and term of sale and purchase, of course he does not need anymore
request a quote from the seller. Letter of inquiry required in formal trade
requiring formal procedures in writing. The letter of inquiry is often an early
stage of the business transaction. By the letter of inquiry prospective buyers
ask or inquiry about the items or service to be purchased. In response, the
seller expalined the things he want to know the buyer, buyer’s reservation and
eventually business transaction as the end of the buying and selling process.
An effective letter of inquiry is often more difficult to write
than a full proposal. The letter of inquiry should be brief—no more than three
pages—and must be a succinct but thorough presentation of the need or problem
you have identified, the proposed solution, and your organization's
qualifications for implementing that solution. The letter of inquiry should be
addressed to the appropriate contact person at a foundation or to its CEO and
should be sent by regular mail.
How to Write an Inquiry
Letter
Like a grant proposal,
the letter of inquiry should include the following sections:
The introduction serves as the executive summary for the letter of
inquiry and includes the name of your organization, the amount needed or
requested, and a description of the project. The qualifications of project
staff, a brief description of evaluative methodology, and a timetable are also
included here.
The organization
description should be concise and focus on the ability of your organization to
meet the stated need. Provide a very brief history and description of your
current programs while demonstrating a direct connection between what is
currently being done and what you wish to accomplish with the requested
funding. You will flesh this section out in greater detail if you are invited
to submit a full proposal.
The statement of need
must convince the reader that there is an important need that can be met by
your project. The statement of need includes: a description of the target
population and geographical area, appropriate statistical data in abbreviated
form, and several concrete examples.
The methodology should
be appropriate to your statement of need and present a clear, logical, and
achievable solution to the stated need. Describe the project briefly, including
major activities, names and titles of key project staff, and your desired
objectives. As with the organization description, this will be presented in far
greater detail in a full proposal.
Other funding sources
being approached for support of this project should be listed in a brief
sentence or paragraph.
The final summary
restates the intent of the project, affirms your readiness to answer further
questions, and thanks the potential funder for its consideration. Note:
Attachments should be included only at the direction of the potential funder
and should be specific to its application guidelines.
In the letter of
inquiry for the items usually offer prospective buyers ask :
1. Name
and type of items.
2. Specification
of items, namely : type, size, quality, capacity, etc.
3. The
price per unit.
4. Piece.
5. How
to pay
6. How
to surrender, and
7. Easy
that may be obtained by the buyer, such as guarantees and other.
In addition to things
mentioned above prospective buyers asking price lists and catalogs (if the
items varies), and a technical description of the items in the form of leaflet
or brochures. For items that are possible, prospective buyers can also request
sent examples of the real stuff.
Through a letter of
inquiry and supply service, prospecitve buyers can inquiry :
1. The
form of services that can be presented by the seller.
2. Equipment
that can be used by the seller as a support (If any)
3. Price
4. Piece
and
5. How
to pay
Inquiry
Letter Samples
Example Of Inquiry Letter
PT. LESTARI MAKMUR SEJAHTERA
Jalan cinta raya No. 14
MADIUN 11730
Jalan cinta raya No. 14
MADIUN 11730
August 1st 2012
PT. Sinar
Mentari Jaya Abadi
Jalan
Kehidupan Indah No.14
SURABAYA 140812
Dear Sirs,
Our company is a company that specializes in selling various leather
products such as leather wallets, leather shoes and so forth. We will soon open
several branches in various areas in Java. although we will open branches in
various regions, we would like distribution of goods to be shipped for sale in
our company running smoothly and the goods we sell good quality goods with
prices that can reach the surrounding community.
Some time ago we read a profile of your company, your company produces
goods in a newspaper. We are very interested to cooperate with your company.
Therefore we are very happy if your company is willing to send the list of
goods and price list production. If your company has regional branches in
Central Java and East Java, we also ask to include the address of a branch
office in your company so that later if your office area is very easy walking
distance from our company, we can order the goods from the nearest branch
office .
We also hope that your company can provide special offers for our company.
We are expecting a reply from you to cooperate with our company.
Yours
Faithfully,
Lestari Dwi
Jayanti
Purchase
Manager
Make an inquiry letter
PT.
AGNIA GARMENT
88
Daan Mogot Street
Jakarta 1230
Oktober 24, 2016
Thiery, Marketing
Director
Cloud Clothes Distro
Indonesian Product
29 Sudirman Street
Jakarta
Thanks for your inquiry letter and have
been interested of our products. As requested by you, we here by attach sample
of superior products along with our latest price list catalogue, and terms of
payments. Product delivery will sent after we received the order from you in
two weeks, and we also give you discount of 5% if you make big orders.
We are looking
forward your order immediately.
Yours
Sincerely
Mr. Fikri Abdillah Gani
Encl.
Catalogue
Source:
